Creating Email Templates: Save Time & Stay Consistent
Do you often find yourself sending the same type of email repeatedly and typing each one out individually? You might be responding to enquiries, sending meeting follow-ups, or confirming appointment and knowing how to create email templates could be a game-changer for you.
Why Create Email Templates?
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They save time: No need to retype the same message each time.
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They ensure consistency: Especially important if you have a larger team.
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They reduce errors: Fewer chances to forget important details.
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They make you work smarter: Focus your energy on unique messages, not routine ones and speed up your response times.
How to Create an Email Template :
Most email platforms like Gmail, Outlook, and others offer template features. Here’s a basic guide:
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Write Your Email: Create the message as you want it to appear, leaving space for personal touches like names or dates.
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Save as Template:
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Gmail: Click the three dots (More Options) in the compose window > Templates > Save draft as template.
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Outlook: Compose your email > Click “File” > “Save As” > Choose “Outlook Template (*.oft)”.
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Use When Needed: Next time you’re writing a similar email, select your saved template, customise any details, and hit send!
Top Tip: Name your templates clearly (e.g. “New Client Welcome” or “Invoice Reminder”) so they’re easy to find.
